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Administrative Assistant


Administrative Assistant

Administrative Assistant

Atomic Capital
Houston, TX 77019

Qualifications

Associate (Preferred)

Job details

Job Type

Full-time

Atomic Capital Minerals is a Houston-based investment firm that acquires oil and gas mineral interests directly from landowners across the US. We are currently seeking an organized and proactive Administrative Assistant to join our team.

Successful candidates will have previous administrative experience, interpersonal skills and the ability to manage multiple tasks with good attention to detail.

This role will be primarily assisting the in-house Land Department, previous oil and gas experience is not required

Responsibilities & Requirements:

  • Strong administrative skills including but not limited to Microsoft Office, Adobe, document scanning, data entry, company calendaring, cloud-based file management, operation of phones, organization skills, etc.
  • Strong verbal and written communication skills
  • Complete general day to day office administrative duties including but not limited to answering phones, maintaining inventory of office supplies, checking the mail, upload company invoices, depositing checks, coordinate courier services as needed and occasional office errands
  • Work well with other team members to ensure the office areas are kept clean, organized, and functional at all times
  • Create cloud-based files and upload necessary documents to various folders
  • Coordinate communication with the parties involved in the closing process – Seller, Land Services, Attorneys and request additional information as needed
  • Keep members of the team updated on the closing process with proactive communication skills such as coordinating with upper management about high priority updates and maintaining company database with up-to-date status notes
  • Make inquiries to Operators to request information regarding various account details
  • Prepare executed deeds and other important documents to be recorded with county courthouses
  • Prepare, proofread, and send out all approved document packages via company FedEx account to appropriate parties
  • Prepare, draft, and modify other various documents
  • Any other tasks, as required or needed

Qualifications:

  • Prior administrative support experience – minimum 2+ years
  • Proficiency in MS Word, MS Excel, and MS Outlook is required
  • Strong communication skills both verbal and written
  • Strong research skills
  • Strong critical thinking, logical reasoning, and problem-solving skills
  • Ability to prioritize projects
  • Strong attention to detail

Job Type: Full-time

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Bonus pay

Education:

  • Associate (Preferred)

Experience:

  • Administrative Assistants & Receptionists: 1 year (Preferred)

Work Location: One location


Hiring Insights

Hiring for this role


• Mobile: NA

• Location: NA

• Post ID: 21420533


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