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Executive Administrative Assistant


Executive Administrative Assistant

Executive Administrative Assistant

Harvest Midstream Company
Houston, TX

Job details

Job Type

Full-time
Job Objective:
Reporting directly to the CEO, the Executive Assistance will provides administrative and general support to managing directors and CEO. The EA will support JDH Capital, and work across other Hildebrand Enterprise companies and executives, to ensure smooth flow of communications and appointments.
The EA must be capable of interacting effectively across multiple stakeholders at all levels, demonstrate proactive approach and execute a wide range of complex and confidential administrative, personal and operational tasks. This role handles frequently changing daily events and must be available for meetings and events that take place in the evenings.
The EA serves as the problem-solving point person over a wide variety of matters. This position effectively handles a broad range of issues for all members of the JDH Capital team in a busy and demanding environment through demonstrated ability to lead and work collaboratively in teams as well as independently. The EA is highly strategic and facilitative and requires a combination of focus and flexibility as well as a willingness to play an active, behind-the-scenes role. The position frequently handles special projects as directed by the CEO. The ideal individual is highly resourceful with strong emotional intelligence, self-motivation, and strong analytical skills.

Essential Job Responsibilities:

  • Manages complex calendar and schedule for the CEO and Managing Directors.
  • Schedules all meetings and appointments; provides all telephone support, including screening; greets visitors on behalf of the CEO and JDH Capital team.
  • Independently prioritizes, plans, coordinates, and/or oversees logistics (audio visuals, hotel, flights, catering, etc.) for meetings (onsite and off-site) with individuals and entities internal and external to the company.
  • Assist CEO and managing directors with various projects including communication, file management, invoice management and tracking, creating and updating forms, filing agreements, creating spreadsheets and power point presentations, and other similar functions as directed.
  • Maintain office supplies, reorder business cards for departments and coordinate resolution of IT and technology issues for departments.
  • Maintains strict confidentiality of all highly sensitive, personal and financial matters.
  • Interface with external customers, business partners and prospects.
  • Make travel arrangements and create itineraries as needed.
  • Support the expense reporting process.
  • Prepare management reports.
  • Supports company vision and goals.

Other Job Responsibilities:

  • Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.
  • Maintains technical knowledge by attending educational workshops and reviewing professional. publications, establishing personal networks, and participating in professional associations.
  • Work in a collaborative manner assisting other team members where possible.
  • Other duties as assigned by management.

Qualifications:

  • Minimum of 5 years of executive-level office experience, with a demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
  • Maintains composure under stressful conditions and handles complex problems with minimal supervision.
  • Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, external clients, business partners, prospective business partners and the public.
  • Ability to complete multiple, diverse tasks of differing priorities without close supervision.
  • Excellent written and verbal communication skills.
  • Outstanding administrative and organizational skills.
  • Proficiency in the use and application of the following software:
    • Required: Microsoft Office Excel, Word, Outlook and PowerPoint; Adobe
    • Preferred: SAP, iManage or other similar document management systems

Education Requirements:

  • Preferred : Associate or Bachelor’s Degree from an accredited four-year university or college.

Certifications, Licenses, Registrations:

  • Preferred: Notary public.


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Hiring for this role


• Mobile: NA

• Location: NA

• Post ID: 21807547


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