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Operations Coordinator

Operations Coordinator

Operations Coordinator

Shea Homes
Houston, TX 77064

Job details

Job Type

Shea Homes Houston

Position: Operations Coordinator


The function of this position is to ensure the homebuilding process is completed in a prompt, effective, and professional manner while coordinating the start process with Construction, Purchasing, Sales, Land Development, Design Studio, and Trade PartnersTM.

Essential Duties and Responsibilities

Starts Coordination

  • Coordinate creation and distribution of plot plans.
  • Order foundation and framing designs.
  • Apply for master plan architectural approvals.
  • Review plot plans for accuracy.
  • Process check requests for permits, water taps, etc. needed for a start.
  • Update community management system (CMS).
  • Add deign center options into Shea’s system for processing.
  • Establish and maintain regular and proactive communication with internal and external customers.
  • Answer questions from personnel as needed.
  • Assists and supports Operations team as needed.

Construction Administration, Scheduling & BuildPro

  • BuildPro Administrator
  • Monitor alerts.
  • Set up new users; re-assign existing users.
  • Create new schedules; update templates as needed.
  • Research questions from trades and construction management team.
  • Assist field managers in creating, inputting, and maintaining construction schedules for all communities.
  • Assist construction management team and field superintendents as required.
  • EPO Admin- set up new communities, assign Field Managers to each community, research EPO’s as needed.

Safety / Site Management

  • Submit application for each home’s building permit and obtain permit from municipality
  • Requests checks for permits, re-inspects fees, re-permit fees, sewer/water permits and broken water meters.
  • Process all construction indirects billings.
  • Safety Mojo Admin - Maintain all set ups for Field Managers, CSR's and Vendors.
  • Order supplies as needed.


  • High school diploma or equivalent required; BA/BS preferred.
  • 1-3 years’ experience in construction administration.
  • Proficiency in MS Office required.
  • JD Edwards EnterpriseOne (E1) software experience preferred.
  • Bi-lingual in Spanish a plus


  • BuildingPro Administrator.
  • Produce timely and accurate paperwork.
  • Organized, assertive professional with a strong work ethic.
  • Proven ability to project a positive and professional image of the stature befitting the position.
  • Ability to manage competing priorities and assignments and oversee completion of delegated tasks – good follow-up skills a must.
  • Excellent written and verbal communication skills.
  • Demonstrated teambuilding and leadership ability that ensures mutual growth and respect for all associates.
  • Sound judgment and problem-solving skills.
  • Appropriate fit for Shea Homes Houston culture a must.

Performance Standards

Responsible and accountable for executing the specific responsibilities listed above in complete conformance with goals, expectations and schedule commitments of the Division.

Physical Demand/Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to function in an office environment and talk and hear. The associate is required to communicate verbally and in writing and is required to sit, stand, and walk on flat surfaces. The associate must occasionally lift and/or move up to approximately 25 pounds. The noise level in the work environment is usually moderate to loud.

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Hiring for this role

• Mobile: NA

• Location: NA

• Post ID: 21695985

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