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Administrative Assistant - IAH


Administrative Assistant - IAH

Administrative Assistant - IAH

Mesa Airlines
Houston, TX 77205

Job details

Job Type

Full-time

Purpose:

Working under the supervision of the Manager of Tech Administration the full-time Administrative Assistant oversees and manages all base and office procedures and other tasks as assigned by the Manager of Tech Administration.

Essential Functions:

  • Oversee all aspects of general office coordination
  • Maintain confidentiality in all aspects of client, staff and company information
  • Interact with clients, vendors and visitors
  • Answer telephones and transfer to appropriate staff member
  • Open, sort and distribute incoming correspondence including faxes and e-mail
  • Prepare Fed-Ex/USPS packages and mail for mailing
  • Perform general clerical duties to include but not limited to copying, faxing mailing and filing
  • Prepare, code and forward invoices to Manager of Tech Administration for signature
  • Prepare, code and invoices into Oracle for payment
  • File and retrieve organizational documents, records and reports
  • Coordinate and maintain company keys and entry codes
  • Coordinate and direct office services for housekeeping and maintenance
  • Create modify documents such as invoices, reports, memos, letters using word processing, spreadsheet using Microsoft Office products
  • Set-up and coordinate meetings and conferences
  • Coordinate Non-Rev travel for company employees
  • Assist the Pass Bureau in Non-Rev travel documentation
  • Maintain inventory of office equipment and supplies
  • Support staff in assigned project-based work
  • May supervise volunteers and other support personnel
  • Assist in special events
  • Other duties assigned by the Manager of Tech Administration
Requirements:

Knowledge/Skills/Education/Licenses*:

  • High School diploma or G.E.D; Bachelor's degree preferred
  • Pursuing a degree in the Aviation industry such as Aviation Maintenance, Management, Aerospace/Aeronautical Engineering, and other closely-related programs preferred
  • Strong interpersonal skills and ability to work harmoniously with others
  • Strong technical and organizational skills preferred
  • Familiar with computer data entry, and Microsoft Windows based programs such as Excel
  • Able to work flexible schedule to include day and night shifts, weekends and holidays
  • Willing to travel up to 25%

Hiring Insights

Hiring for this role


• Mobile: NA

• Location: NA

• Post ID: 21650685


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