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Office Administrator

Office Administrator

Office Administrator

Certarus Ltd.
Houston, TX 77024

Job details

Job Type


Office Administrator – Houston, Texas
Certarus is the North American leader in providing low carbon energy solutions through a fully integrated compressed natural gas (CNG), renewable natural gas (RNG), and hydrogen platform. The company safely delivers clean-burning fuels to remote communities and industrial customers not connected to a pipeline.
By displacing more carbon-intensive fuels, Certarus is leading the energy transition and helping customers lower operating costs and improve environmental performance. With the largest fleet of specialty trailers in the world, the company is uniquely positioned to meet the growing demand for low and zero-emission fuel distribution.
The Office Administrator provides a high level of support to all departments and ensures that the Houston corporate office functions efficiently daily. This position will appeal to a high performing, customer orientated individual who loves to juggle a variety of tasks in a fast paced, high energy environment. The position is based in the Houston corporate office and reports to the Chief Operations Officer.

  • This position holds normal business hours, with little to no travel expected
  • We support a hybrid work environment consisting of flexible remote and in-person collaboration at Houston offices

Duties & Responsibilities:

  • Answer phones for corporate office (all locations) and greet visitors
  • Monitor centralized phones, direct calls, and provide direction for inbound inquiries
  • Schedule appointments and maintain calendars for organizational leaders
  • Schedule and coordinate staff and other meetings
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Managing office inventory and working with vendors to ensure the regular supply of office and promotional materials
  • Operating and maintaining office equipment including printers, copiers, fax machines, conference room equipment
  • Planning, and accomplishing the organization’s activities and events throughout the year such as employee centric events, holiday parties, and volunteering events for select locations
  • Ordering and delivery of new employee uniforms and IT equipment for select company locations, i.e Verizon phones & tablets
  • Ship promotional materials to locations based on upcoming events, i.e Recruiting, Sales
  • Ad hoc onboarding of employees based on business needs for large projects
  • Setup and coordination of accommodations for employees in need of housing for field-based assignments
  • New hire orientation setup and coordination with new employees, including welcome letters with detailed first day assignment information
  • Coordination of employee roster for active/inactive employees with transactional departments, i.e Payroll reviews & audits of hourly time tickets
  • Handle administrative duties involving third party trucking contractor management processes
  • Prepare documents, spreadsheets and presentations as needed
  • Support completion of customs paperwork for all cross-border shipments on an as-needed basis
  • Occasional support for logistics data collection & analysis


  • 5 years of dynamic administrative experience
  • University degree or college diploma, Business Administration or Administrative Office Assistant preferred in lieu of some experience
  • Notary public designation would be an advantage
  • Advanced skills in MS365 Outlook, Excel, Word and PowerPoint
  • Prior experience with PowerBI, excel reporting functions (pivot tables, VLOOKUP, etc.) would be an advantage
  • Excellent communication skills both verbally and in writing, and demonstrates strong attention to detail
  • Self motivated and works without immediate day-to-day supervision
  • Ability to work cross-functionally on a variety of projects under pressure and with tight deadlines

Certarus embraces diversity and equal opportunity in a serious way and considers qualifications, merit, and business needs in our hiring decisions. Certarus is and will remain an Equal Opportunity Employer.
Certarus offers a competitive compensation package, including benefits and retirement plans as well as employee ownership opportunities. Above all, we offer unlimited career advancement opportunities with a dynamic, rapidly growing organization.


Job Type: Full-time

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• Mobile: NA

• Location: NA

• Post ID: 21622831

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