Accounts Payable Clerk/Receptionist

Qualifications

Job details

Job Type

Accounts Payable/Receptionist

Essential Duties:

Accounts Payable:

• Receive and review vendor invoice
• Compare vendor invoices to received quantity and price per purchase order and work with purchaser to reconciling variances
• Review invoices for taxability and apply use tax if needed
• Enter vendor invoices into to AP
• Attach electronic copy of invoice to AP transaction in system.
• Download credit card activity
• Match expense reports with credit card activity to ensure we have expense reports and receipts to cover all charges
• Assign correct gl codes
• Import credit card transaction into system
• Maintain vendor/subcontractor insurance certificates
• Set up new vendors ensuring we have W9 and insurance certificate if applicable.
• Review Purchase Order Status report monthly, investigate and resolve issues with old, open POs.

Administrative:

• Answer phones
• Great customers, employees and vendors as the enter the building
• Assist project managers
• Order business cards
• Maintain and order office supplies
• Maintain phone system
• Other duties as assigned

Skills:

• Basic accounting knowledge
• Highly organized
• Detail oriented
• Ability to operate independently
• Motivated self-starter
• Strong inter-personal skills: comfortable working as part of the team
• Demonstrated ability to work quickly and efficiently under deadline pressure
• Proficient in the use of Excel, and common computer applications including Word, Outlook, Internet etc.
• View Point experience would be ideal but willing to train
• Operate office machines such as 10-key calculator, fax, copier and multi-line phones

Working Conditions:

• 40 hours per week during standard office hours. Standard office hours are between 7:00 am and 5:00 pm Monday – Friday.
• Small office setting.

Classification: Full-time, Non-Exempt

Reports To: Controller

Supervisory Responsibilities: No

Salary/Wage: $20 to $23 per hour, depending on qualifications

Experience: Accounts payable experience preferred

Work Location: 5916 E. Sam Houston Pkwy. S., Houston, TX 77034

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 1 year (Required)

Work Location: One location

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